Documentation Services

Our Documentation Team will gladly assist you with your documentation needs. They are committed to providing you with the highest standard in Bill of Lading release.

24 Hour Release:

All Bill of Ladings are released within 24 Hours after sailing.

E-mail Release:

No more couriers! Express Bills of Lading are e-mailed* directly to our customers (even multiple parties) without the inconvenience of downloading from websites or portals. Proof copies of ORIGINAL Bills of Lading are also emailed to our customers.

Master Bill of Lading/ Shipping Instructions:

We accept your documents via e-mail. By e-mailing your Masters to EBDocs@icl-ltd.com, shippers’ instructions are easier to control and offer a more reliable proof of receipt.

* Bill of Ladings are sent as a .PDF file attachment which can be accessed using Adobe Acrobat Reader which is a FREE program that you can easily download.

Margaret Jackson
Documentation Mgr – Richmond, VA
Margaret.Jackson@icl-ltd.com
(804) 222-2220 phone
(804) 222-6916 fax

Ines Baetens
Documentation Mgr – Antwerp, BE
Ines.Baetens@icl-ltd.com
32-3-203-5273 phone
32-3-226-4116 fax

Adam Quinn
Documentation Supervisor – Liverpool, UK
Adam.Quinn@icl-ltd.com
0151-530-2631 phone
0151-949-1473 fax

The U.S. Census Bureau's Free Automated Export System

To file your SED electronically, for FREE! Click the image below for the U.S. Census Bureau's free Automated Export System!

24 Hour Manifest - Documentation cut-off information:

Via port of Antwerp, Belgium

• Cargo loaded Before Thursday week before vessel sailing: day of positioning and no later than Thursday 16.00 hours.
• Cargo loaded on Friday week before vessel sailing: no later than Thursday 16.00 hours, without container. Container and seal number to be confirmed by shipper immediately after loading.
• Cargo loaded on Monday week of vessel sailing: upon booking and no later than Friday 16.00 hours, without container. Container and seal number to be confirmed by shipper immediately after loading.

B/L instructions should be sent to BLinstruction@icl-ltd.com

Via port of Liverpool, UK

• ALL Bill of Lading instructions to be received no later than 1400hrs on Wednesday prior to vessel sailing on Friday.
• Container and seal numbers to be confirmed by shipper immediately after loading.

B/L instructions should be sent to LivBLInstruction@icl-ltd.com


Via port of Chester, PA
LCL Documentation Cut-off - Friday at 5:00 PM for following week Tuesday sailing.
FCL Documentation Cut-off - Monday at 9:00 AM for Tuesday sailing.

Via port of Wilmington, NC
LCL Documentation Cut-off - Tuesday at Noon for Thursday sailing.
FCL Documentation Cut-off - Tuesday at Noon for Thursday sailing.



Documentation Charge - Late Documentation Fee (LDF):

ICL strives to process and release all Full Container Load (FCL) Bills of Lading (B/Ls) in an accurate and timely manner with the vast majority of B/Ls being released within one business day of vessel sailing.

In order to maintain this standard and comply with current manifest filing regulations, it is necessary for our Documentation Department to receive complete master bills of lading with full cargo declaration (in addition to Shipper’s Export Declarations (SEDs), AES exemption legends or AES proof of filing citations) prior to vessel loading.

We may roll cargo for which complete information as described above has not been received prior to vessel loading, especially for parties who are deemed repeat late documentation offenders. Cargo rolled due to late or incomplete documentation will be subject to Export Demurrage as per applicable tariff.

ICL will assess a Late Documentation Fee (LDF) on any shipments whereby the above documentation was not received prior to actual vessel sailing.

This fee will be added to the ocean bill of lading as a prepaid charge as follows:
Documents received after vessel sailing but prior to 5 p.m. EST/EDT on Business Day 1, LDF = $50
Documents received prior to 5 p.m. EST/EDT on Business Day 2, LDF = $100
Documents received prior to 5 p.m. EST/EDT on Business Day 3, LDF = $250
Documents received after 5 p.m. EST/EDT on Business Day 3 will be assessed an additional $250 per calendar day up to and including the day of receipt.

Shipper will also be held responsible for any and all Customs penalties assessed due to late, incomplete or inaccurate documentation.

It is in our mutual interest to ensure timely exchange of all relevant shipment information. We hope you understand the necessity of all customers taking adequate actions to submit their information in a timely manner and ICL’s efforts to enforce timely submission.